{"id":6324,"date":"2021-07-06T08:34:59","date_gmt":"2021-07-06T06:34:59","guid":{"rendered":"https:\/\/www.jimdo.com/blog\/?p=6324"},"modified":"2025-06-04T12:17:50","modified_gmt":"2025-06-04T10:17:50","slug":"email-templates","status":"publish","type":"post","link":"https:\/\/www.jimdo.com/blog\/email-templates\/","title":{"rendered":"What Email Templates Can Do for Your Small Business"},"content":{"rendered":"\n<p>When your to-do list reaches its second page, this usually means that <a href=\"https:\/\/www.jimdo.com\/website\/business\/\">starting a business<\/a> is gaining speed. It also means you probably don\u2019t have the time to sit down and <a href=\"https:\/\/www.jimdo.com\/blog\/email-newsletters\/\">draft the perfect email<\/a> from scratch. You just need to send one!<\/p>\n\n\n\n<p>That\u2019s where email templates come in:<\/p>\n\n\n\n<div class=\"wp-block-group is-layout-flow wp-block-group-is-layout-flow\">\n<ul class=\"wp-block-list\">\n<li><strong>Email templates include the right information<\/strong><br>You don\u2019t need to sit down and list all the important information. The template already indicates what facts should go where. Just fill in the blanks.\u00a0\u00a0<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong><strong><strong>Email templates are easy to adapt to your own branding<\/strong><\/strong><\/strong><br>When you have a bit of time, email templates become your writing guide. The basic structure is there, and it doesn\u2019t take much effort to add <a href=\"https:\/\/www.jimdo.com\/blog\/how-to-define-your-brand-tone-of-voice-in-4-steps\/\">your own tone of voice<\/a>.\u00a0\u00a0<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong><strong><strong>Email templates can save you time now and in the future<\/strong><\/strong><\/strong><br>If an email needs to go out fast, a template can help you check it off your list. You can save legwork in the long term too by saving (or even automating) them in your email client (e.g. Gmail, Outlook, Apple Mail\u2013see our guide on how to create <a href=\"https:\/\/www.jimdo.com\/blog\/gmail-templates\/\">Gmail templates<\/a>).\u00a0\u00a0<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-columns are-vertically-aligned-center post-cta has-white-background-color has-background is-layout-flex wp-container-core-columns-is-layout-0111f410 wp-block-columns-is-layout-flex\" style=\"padding-right:var(--wp--preset--spacing--50);padding-left:var(--wp--preset--spacing--50)\">\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<h4 class=\"wp-block-heading\">Bring your business online with Jimdo.<\/h4>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\">\n<div class=\"wp-block-group is-content-justification-right is-nowrap is-layout-flex wp-container-core-group-is-layout-17124a9a wp-block-group-is-layout-flex\">\n<div class=\"wp-block-button\"><a data-tracking=\"post_cta_business_website_lp\" class=\"wp-block-button__link\" href=\"https:\/\/www.jimdo.com\/website\/free\/\" target=\"_blank\" rel=\"noreferrer noopener\">Start Now<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_83 counter-flat ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.jimdo.com/blog\/email-templates\/#Make_your_emails_sound_like_you\" >Make your emails sound like you<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.jimdo.com/blog\/email-templates\/#4_tips_for_almost_effortless_emails\" >4 tips for (almost) effortless emails<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.jimdo.com/blog\/email-templates\/#Small_business_email_templates\" >Small business email templates<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.jimdo.com/blog\/email-templates\/#Sending_an_invoice\" >Sending an invoice<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.jimdo.com/blog\/email-templates\/#Sending_a_payment_reminder\" >Sending a payment reminder<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.jimdo.com/blog\/email-templates\/#Sending_a_quote\" >Sending a quote<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.jimdo.com/blog\/email-templates\/#Following_up_after_a_quote\" >Following up after a quote<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.jimdo.com/blog\/email-templates\/#Invitation_for_a_speaking_event\" >Invitation for a speaking event<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.jimdo.com/blog\/email-templates\/#Invitation_for_a_trade_fair\" >Invitation for a trade fair<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.jimdo.com/blog\/email-templates\/#Contact_form_received\" >Contact form received<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.jimdo.com/blog\/email-templates\/#Offering_client_appointments\" >Offering client appointments<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.jimdo.com/blog\/email-templates\/#Sending_a_download_link\" >Sending a download link<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/www.jimdo.com/blog\/email-templates\/#Setting_up_an_out-of-office_reply\" >Setting up an out-of-office reply<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/www.jimdo.com/blog\/email-templates\/#Setting_up_a_professional_email_signature\" >Setting up a professional email signature<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/www.jimdo.com/blog\/email-templates\/#Make_your_business_communication_easier\" >Make your business communication easier<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Make_your_emails_sound_like_you\"><\/span>Make your emails sound like you<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Emails are great for communicating facts and figures. But sometimes they struggle to get your kindness and personality across. Think about how you\u2019d welcome a customer in person, versus how you\u2019d greet them in an email\u2014the spoken words just sound so much more&#8230;You.<\/p>\n\n\n\n<p>So when you set up email templates, take a moment to review them and ask yourself, \u201cDoes this sound like me? Does my <a href=\"https:\/\/www.jimdo.com\/blog\/branding\/\">brand personality come across<\/a>?\u201d When the answer\u2019s \u201cYes,\u201d hit save and you can re-use this email confidently as many times as you like.<\/p>\n\n\n\n<p>It\u2019s easier than you think. Fill in the form below and we\u2019ll write the first one together.<\/p>\n\n\n\n<div class=\"typeform-widget\" data-url=\"https:\/\/form.typeform.com\/to\/jjWI7z7p?typeform-medium=embed-snippet\" style=\"width: 100%; height: 500px;\"><\/div> <script> (function() { var qs,js,q,s,d=document, gi=d.getElementById, ce=d.createElement, gt=d.getElementsByTagName, id=\"typef_orm\", b=\"https:\/\/embed.typeform.com\/\"; if(!gi.call(d,id)) { js=ce.call(d,\"script\"); js.id=id; js.src=b+\"embed.js\"; q=gt.call(d,\"script\").item(0); q.parentNode.insertBefore(js,q) } })() <\/script>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"4_tips_for_almost_effortless_emails\"><\/span>4 tips for (almost) effortless emails<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<h4 class=\"wp-block-heading\">1. Schedule a time for answering emails<\/h4>\n\n\n\n<p>Reading and responding to emails doesn\u2019t pay the bills. Your billable work does. Most emails can wait, so plan 15-30 minutes at the start and\/or end of your work day for emails. If this doesn\u2019t sound like enough time, we\u2019re about to introduce you to a set of templates that will save you so much time you could get an extra hour in bed. Almost.&nbsp;<\/p>\n\n\n\n<p>Out with your \u201cemail time,\u201d close your inbox and mute your notifications. If you\u2019re worried you\u2019ll miss something important, you can turn on your \u201cout-of-office\u201d auto-reply (template below).<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">2. Let your auto-reply do the work when you\u2019re busy<\/h4>\n\n\n\n<p>You\u2019ll also need a well written out-of-office message that goes out as an \u201cauto-reply\u201d when you\u2019re on vacation or not available. This lets customers know you\u2019ve received their message and when they can expect a reply. It\u2019s a small touch that shows customers you care and stops you feeling obliged to answer every email right away.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">3. End with a professional email signature<\/h4>\n\n\n\n<p>Signing off all your emails with a professional email signature doesn\u2019t just show customers you\u2019re legit\u2014it gives them all the important info about your business without you having to manually add it to every email. Like your company name, website, phone number, social media handles, and even your professional credentials.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">4. Templates: never write the same email twice<\/h4>\n\n\n\n<p>What information do you send out at least once a week? There are lots of standard messages you\u2019ll use regularly as a small business owner. Like sending an invoice to a client, following up after sending a quote, or asking customers to book an appointment on your website. Turn those emails into email templates and you\u2019ll save hours every week.<\/p>\n\n\n\n<p>You can also add the same information to the <a href=\"https:\/\/www.jimdo.com\/blog\/how-to-write-an-faq-page-with-examples\/\">FAQ on your website<\/a> to prevent these questions in the first place.<\/p>\n\n\n\n<p>We\u2019ve put together a full set of standard email templates for small business owners, with formal and casual versions of each template. Download them for free and customize them with your voice and branding, and you\u2019ll have all your important emails covered.<\/p>\n\n\n\n<div class=\"wp-block-columns are-vertically-aligned-center post-cta has-white-background-color has-background is-layout-flex wp-container-core-columns-is-layout-0111f410 wp-block-columns-is-layout-flex\" style=\"padding-right:var(--wp--preset--spacing--50);padding-left:var(--wp--preset--spacing--50)\">\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<h4 class=\"wp-block-heading\">Click here to download your email templates<\/h4>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\">\n<div class=\"wp-block-group is-content-justification-right is-nowrap is-layout-flex wp-container-core-group-is-layout-17124a9a wp-block-group-is-layout-flex\">\n<div class=\"wp-block-button\"><a data-tracking=\"post_cta_download_email_templates\" class=\"wp-block-button__link\" href=\"https:\/\/www.jimdo.com/blog\/wp-content\/uploads\/2021\/07\/Jimdo-Email-templates-for-small-business-owners-3.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Download<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Small_business_email_templates\"><\/span>Small business email templates<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>These email templates will save you time, hassle, and brainpower everyday. And when you run a <a href=\"https:\/\/www.jimdo.com\/website\/business\/\">business<\/a>, the best paperwork is less paperwork.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Sending_an_invoice\"><\/span>Sending an invoice<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Sending an invoice is one of the most satisfying things you\u2019ll do as a small business owner. You\u2019ve set your <a href=\"https:\/\/www.jimdo.com\/blog\/how-to-make-sure-you-charge-enough-for-freelance-work\/\">rate<\/a>. You\u2019ve done the work. Now it\u2019s time to get paid. Not necessarily in that order\u2014you might take a deposit up front or require payments at set milestones. However, you invoice clients, it\u2019s nothing to feel awkward about. Your client knows an invoice is coming, and it\u2019s the most natural thing in the world to get paid for the work you do.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-group is-layout-flow wp-block-group-is-layout-flow\">\n<p><strong>Formal<\/strong><br><strong>Subject line:<\/strong><\/p>\n<\/div>\n\n\n\n<p style=\"padding-left: 40px;\">Your Invoice <strong>invoice number<\/strong> from <strong>your business name<\/strong> is Due On <strong>due date<\/strong><\/p>\n\n\n\n<p><strong>Email content:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Dear <strong>name<\/strong>,<\/p>\n<p style=\"padding-left: 40px;\">Please find attached your latest invoice for <strong>amount<\/strong> which is due on <strong>due date<\/strong>.<\/p>\n<p style=\"padding-left: 40px;\">If you have any questions, please let me know.<\/p>\n<p style=\"padding-left: 40px;\">Kind regards,<\/p>\n<p style=\"padding-left: 40px;\"><strong>Email signature<\/strong><\/p>\n\n\n\n<div class=\"wp-block-group is-layout-flow wp-block-group-is-layout-flow\">\n<p><strong>Casual<\/strong><br><strong>Subject line:<\/strong><\/p>\n<\/div>\n\n\n\n<p style=\"padding-left: 40px;\">Your invoice is ready! Due by <strong>due date<\/strong><\/p>\n\n\n\n<p><strong>Email content:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Hi <strong>name<\/strong>,<\/p>\n<p style=\"padding-left: 40px;\">I hope you\u2019re well and that the muscle ache from your run wasn\u2019t too bad!<\/p>\n<p style=\"padding-left: 40px;\">As agreed, I have attached your invoice for <strong>name of project or service<\/strong> completed on <strong>date<\/strong>. This invoice is due on <strong>due date<\/strong>.<\/p>\n<p style=\"padding-left: 40px;\">All the payment details you need are included on the invoice and if you have any questions please let me know. <\/p>\n<p style=\"padding-left: 40px;\">It\u2019s been a pleasure working with you and I hope you\u2019ll keep me in mind when similar projects come up in future.<\/p>\n<p style=\"padding-left: 40px;\">Many thanks,<\/p>\n<p style=\"padding-left: 40px;\"><strong>Email signature<\/strong><\/p>\n\n\n\n<div class=\"wp-block-columns are-vertically-aligned-center post-cta has-white-background-color has-background is-layout-flex wp-container-core-columns-is-layout-0111f410 wp-block-columns-is-layout-flex\" style=\"padding-right:var(--wp--preset--spacing--50);padding-left:var(--wp--preset--spacing--50)\">\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<h4 class=\"wp-block-heading\">Click here to download invoice and payment templates<\/h4>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\">\n<div class=\"wp-block-group is-content-justification-right is-nowrap is-layout-flex wp-container-core-group-is-layout-17124a9a wp-block-group-is-layout-flex\">\n<div class=\"wp-block-button\"><a data-tracking=\"post_cta_download_email_templates\" class=\"wp-block-button__link\" href=\"https:\/\/www.jimdo.com/blog\/wp-content\/uploads\/2021\/07\/Jimdo-Email-templates-from-small-business-owners-Payment.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Download<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Sending_a_payment_reminder\"><\/span>Sending a payment reminder<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>You\u2019ve sent the invoice. The deadline has passed. And no payment has reached your bank account. It shouldn\u2019t happen, but it does. Your late payment email should make it clear you expect to get paid and that it\u2019s time for your client to act. We\u2019ve also included a \u2018due soon\u2019 email because a friendly reminder can go a long way to helping you avoid late payments altogether.&nbsp;<\/p>\n\n\n\n<div class=\"jimdo-alert\">In the email templates below you will read about a late fee. Rules around late fees can be very different depending on your area or industry. Please check which rules apply to your business before you send any of these templates or apply a late fee.<\/div>\n\n\n\n<h4 class=\"wp-block-heading\">Payment due soon<\/h4>\n\n\n\n<p><strong>Formal<\/strong><br><strong>Subject line:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Reminder: Invoice <strong>invoice number<\/strong> from <strong>business name<\/strong> is Due Tomorrow<\/p>\n\n\n\n<p><strong>Email content:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Dear <strong>name<\/strong>,<\/p>\n<p style=\"padding-left: 40px;\">This is a reminder to let you know that Invoice <strong>invoice number<\/strong> is due tomorrow. As per my Terms and Conditions, a late payment fee will apply if payment becomes overdue by <strong>set number of days after which a late fee applies<\/strong> days.<\/p>\n<p style=\"padding-left: 40px;\">I&#8217;d appreciate it if you could confirm that this is on track for payment.<\/p>\n<p style=\"padding-left: 40px;\">If you have already arranged payment, please ignore this reminder.<\/p>\n<p style=\"padding-left: 40px;\">Kind regards,<\/p>\n<p style=\"padding-left: 40px;\"><strong>Email signature<\/strong><\/p>\n\n\n\n<p><strong>Casual<\/strong><br><strong>Subject line:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Payment Reminder: Invoice <strong>invoice number<\/strong> is due tomorrow<\/p>\n\n\n\n<p><strong>Email content:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Hi <strong>name<\/strong>,<\/p>\n<p style=\"padding-left: 40px;\">I hope you\u2019re doing well. This is a friendly reminder that invoice <strong>invoice number<\/strong> is due tomorrow. As per my Terms and Conditions, a late payment fee will apply to payments overdue by <strong>set number of days after which a late fee applies<\/strong> days.<\/p>\n<p style=\"padding-left: 40px;\">Please could you look into this from your side and confirm that payment has been arranged?<\/p>\n<p style=\"padding-left: 40px;\">Many thanks,<\/p>\n<p style=\"padding-left: 40px;\"><strong>Email signature<\/strong><\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Payment overdue<\/h4>\n\n\n\n<p><strong>Formal<\/strong><br><strong>Subject line:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Late Payment Reminder: Invoice <strong>invoice number<\/strong> from <strong>business name<\/strong> is Now Overdue<\/p>\n\n\n\n<p><strong>Email content:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Dear <strong>name<\/strong>,<\/p>\n<p style=\"padding-left: 40px;\">This is a reminder to let you that Invoice <strong>invoice number<\/strong> is now overdue. As per my Terms and Conditions, a late payment fee will apply if payment becomes overdue by <strong>set number of days after which a late fee applies<\/strong> days.<\/p>\n<p style=\"padding-left: 40px;\">Please arrange your payment as soon as possible.<\/p>\n<p style=\"padding-left: 40px;\">If you have already arranged payment, please ignore this reminder.<\/p>\n<p style=\"padding-left: 40px;\">Kind regards,<\/p>\n<p style=\"padding-left: 40px;\"><strong>Email signature<\/strong><\/p>\n\n\n\n<p><strong>Casual<\/strong><br><strong>Subject line:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Late Payment Reminder: Invoice <strong>invoice number<\/strong> is now overdue<\/p>\n\n\n\n<p><strong>Email content:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Hi <strong>name<\/strong>,<\/p>\n<p style=\"padding-left: 40px;\">I\u2019m writing to let you know that invoice <strong>invoice number<\/strong> is now overdue. As per my Terms and Conditions, a late payment fee will apply to payments overdue by <strong>set number of days after which a late fee applies<\/strong> days.<\/p>\n<p style=\"padding-left: 40px;\">Please could you look into this from your side? I\u2019d appreciate it if you could update me on this today.<\/p>\n<p style=\"padding-left: 40px;\">As always, if you have any questions please let me know.<\/p>\n<p style=\"padding-left: 40px;\">Many thanks,<\/p>\n<p style=\"padding-left: 40px;\"><strong>Email signature<\/strong><\/p>\n\n\n\n<div class=\"wp-block-columns are-vertically-aligned-center post-cta has-white-background-color has-background is-layout-flex wp-container-core-columns-is-layout-0111f410 wp-block-columns-is-layout-flex\" style=\"padding-right:var(--wp--preset--spacing--50);padding-left:var(--wp--preset--spacing--50)\">\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<h4 class=\"wp-block-heading\">Bring your business online with Jimdo.<\/h4>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\">\n<div class=\"wp-block-group is-content-justification-right is-nowrap is-layout-flex wp-container-core-group-is-layout-17124a9a wp-block-group-is-layout-flex\">\n<div class=\"wp-block-button\"><a data-tracking=\"post_cta_business_website_lp\" class=\"wp-block-button__link\" href=\"https:\/\/www.jimdo.com\/website\/free\/\" target=\"_blank\" rel=\"noreferrer noopener\">Start Now<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<h4 class=\"wp-block-heading\">Late fee applied<\/h4>\n\n\n\n<p><strong>Formal<\/strong><br><strong>Subject line:<\/strong>&nbsp;<\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Late Payment Fee Notice: Invoice <strong>invoice number<\/strong> from <strong>business name<\/strong> is Overdue<\/p>\n\n\n\n<p><strong>Email content:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Dear <strong>name<\/strong>,<\/p>\n<p style=\"padding-left: 40px;\">This is a reminder that Invoice <strong>invoice number<\/strong> due on <strong>due date<\/strong> is now overdue by <strong>number of days or weeks since due date<\/strong>. As per my Terms and Conditions, a late payment fee now applies.<\/p>\n<p style=\"padding-left: 40px;\">Please arrange your payment today.<\/p>\n<p style=\"padding-left: 40px;\">If you have already paid this invoice, please ignore this reminder.<\/p>\n<p style=\"padding-left: 40px;\">Kind regards,<\/p>\n<p style=\"padding-left: 40px;\"><strong>Email signature<\/strong><\/p>\n\n\n\n<p><strong>Casual<\/strong><br><strong>Subject line:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Late Payment Reminder: Invoice <strong>invoice number<\/strong> is overdue<\/p>\n\n\n\n<p><strong>Email content:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Hi <strong>name<\/strong>,<\/p>\n<p style=\"padding-left: 40px;\">I\u2019m writing to let you know that invoice <strong>invoice number<\/strong> is still overdue. As per my Terms and Conditions, a late payment fee now applies.<\/p>\n<p style=\"padding-left: 40px;\">Please could you arrange payment and give me an update today? As a small business, I rely on timely payments to keep serving my customers, which I\u2019m sure you will appreciate.<\/p>\n<p style=\"padding-left: 40px;\">As always, I\u2019m happy to help if you have any questions.<\/p>\n<p style=\"padding-left: 40px;\">Many thanks,<\/p>\n<p style=\"padding-left: 40px;\"><strong>Email signature<\/strong><\/p>\n\n\n\n<div class=\"wp-block-columns are-vertically-aligned-center post-cta has-white-background-color has-background is-layout-flex wp-container-core-columns-is-layout-0111f410 wp-block-columns-is-layout-flex\" style=\"padding-right:var(--wp--preset--spacing--50);padding-left:var(--wp--preset--spacing--50)\">\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<h4 class=\"wp-block-heading\">Click here to download invoice and payment templates<\/h4>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\">\n<div class=\"wp-block-group is-content-justification-right is-nowrap is-layout-flex wp-container-core-group-is-layout-17124a9a wp-block-group-is-layout-flex\">\n<div class=\"wp-block-button\"><a data-tracking=\"post_cta_download_email_templates\" class=\"wp-block-button__link\" href=\"https:\/\/www.jimdo.com/blog\/wp-content\/uploads\/2021\/07\/Jimdo-Email-templates-from-small-business-owners-Payment.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Download<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Sending_a_quote\"><\/span>Sending a quote<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>You\u2019ve wrapped up your first <a href=\"https:\/\/www.jimdo.com\/blog\/preparing-sales-talk\/\">sales talk<\/a> with a potential client, you go back and crunch the numbers, then send over your quote. If your client scans the mail quickly, they should be able to find the most important information at a glance. Make it clear that the client has to confirm with you first before any work can start.<\/p>\n\n\n\n<div class=\"jimdo-alert\">Busy clients usually appreciate clear information, so reading the full amount of the quote in the mail is practical. As a small business owner it can still feel awkward to include it. If you worry that your client will see the price without connecting it to the full value of your services, you can choose not to mention the amount.<\/div>\n\n\n\n<p><strong>Formal<\/strong><br><strong>Subject line:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\"><strong>Your business name<\/strong>: Quote for <strong>project name<\/strong><\/p>\n\n\n\n<p><strong>Email content:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Dear <strong>name<\/strong>,<\/p>\n<p style=\"padding-left: 40px;\">Following our chat on <strong>date<\/strong>, please find attached your quote for <strong>name or description of project<\/strong> as requested.<\/p>\n<p style=\"padding-left: 40px;\">In our last conversation, we discussed several open questions. I have now answered these below and included further details in the attached quote.<\/p>\n<p style=\"padding-left: 60px;\"><i>What is the ETA for missing components?<\/i>\n\t<\/p><p style=\"padding-left: 60px;\">All required components are now in stock.<\/p>\n<p style=\"padding-left: 40px;\">The quote total is <strong>amount<\/strong>. This offer is valid until <strong>expiry date<\/strong>.<\/p>\n<p style=\"padding-left: 40px;\">I am available to start work on <strong>project<\/strong> from <strong>starting date<\/strong>, pending your approval of the attached quote. Please let me know by reply if you\u2019d like to go ahead.<\/p>\n<p style=\"padding-left: 40px;\">Kind regards,<\/p>\n<p style=\"padding-left: 40px;\"><strong>Email signature<\/strong><\/p>\n\n\n\n<p><strong>Casual<\/strong><br><strong>Subject line:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\"><strong>Your business name<\/strong>: Your Quote for <strong>project name<\/strong> is Ready!<\/p>\n\n\n\n<p><strong>Email content:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Hi <strong>name<\/strong>,<\/p>\n<p style=\"padding-left: 40px;\">It was great to talk to you on <strong>day or date<\/strong> and find out a bit more about <strong>name or description of project<\/strong>. I\u2019ve taken a closer look at the details, and I\u2019m now pleased to share your quote below.<\/p>\n<p style=\"padding-left: 40px;\">Here are the open questions we discussed, which I\u2019ve now answered:<\/p>\n<p style=\"padding-left: 60px;\"><strong>When can the missing parts be here?<\/strong><\/p>\n<p style=\"padding-left: 60px;\">Since I need these regularly anyway, I included some in my last order. I now have everything I need for your project in stock.<\/p>\n<p style=\"padding-left: 40px;\">The total cost will be <strong>amount<\/strong> <strong>plus or including taxes<\/strong>. This quote is valid until <strong>expiry date<\/strong> and I\u2019ve attached a detailed quote to this email.<\/p>\n<p style=\"padding-left: 40px;\">If you\u2019re happy to go ahead, my next available start date is currently <strong>date<\/strong>, so please let me know if this works for you.<\/p>\n<p style=\"padding-left: 40px;\">Many thanks,<\/p>\n<p style=\"padding-left: 40px;\"><strong>Email signature<\/strong><\/p>\n\n\n\n<div class=\"wp-block-columns are-vertically-aligned-center post-cta has-white-background-color has-background is-layout-flex wp-container-core-columns-is-layout-0111f410 wp-block-columns-is-layout-flex\" style=\"padding-right:var(--wp--preset--spacing--50);padding-left:var(--wp--preset--spacing--50)\">\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<h4 class=\"wp-block-heading\">Click here to download quote templates<\/h4>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\">\n<div class=\"wp-block-group is-content-justification-right is-nowrap is-layout-flex wp-container-core-group-is-layout-17124a9a wp-block-group-is-layout-flex\">\n<div class=\"wp-block-button\"><a data-tracking=\"post_cta_download_email_templates\" class=\"wp-block-button__link\" href=\"https:\/\/www.jimdo.com/blog\/wp-content\/uploads\/2021\/07\/Jimdo-Email-templates-for-small-business-owners-Quote.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Download<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Following_up_after_a_quote\"><\/span>Following up after a quote<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Busy clients can often forget to check or respond to emails. You can keep your quote front of mind by sending a followup email to remind them that they need to act quickly to secure your services. Do they need to accept your quote in writing, pay their deposit, agree a start date and\/or deadline for delivery? This email is about reopening the conversation to close the deal.&nbsp;<\/p>\n\n\n\n<p><strong>Formal<\/strong><br><strong>Subject line:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\"><strong>Your business name<\/strong>: Quote for <strong>project name<\/strong> expires on <strong>expiry date<\/strong><\/p>\n\n\n\n<p><strong>Email content:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Dear <strong>name<\/strong>,<\/p>\n<p style=\"padding-left: 40px;\">Thanks again for requesting a quote for <strong>name or description of project<\/strong>. This is a reminder that your quote, as sent on <strong>date<\/strong>, is valid until <strong>end date<\/strong>. You will find a copy of the quote attached to this email.<\/p>\n<p style=\"padding-left: 40px;\">If you\u2019d like to go ahead with the project, please confirm by reply by <strong>end date<\/strong>. I\u2019m also available to answer any questions or amend the scope of work as necessary.<\/p>\n<p style=\"padding-left: 40px;\">Kind regards,<\/p>\n<p style=\"padding-left: 40px;\"><strong>Email signature<\/strong><\/p>\n\n\n\n<p><strong>Casual<\/strong><br><strong>Subject line:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\"><strong>Your business name<\/strong>: Your quote for project name is valid until <strong>expiry date<\/strong><\/p>\n\n\n\n<p><strong>Email content:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Hi <strong>name<\/strong>,<\/p>\n<p style=\"padding-left: 40px;\">This is just a reminder that your quote for <strong>project name<\/strong>, sent on <strong>date<\/strong>, is valid until <strong>expiry date<\/strong>. I\u2019ve attached a copy to this email for your reference.<\/p>\n<p style=\"padding-left: 40px;\">Before I can start work I need confirmation from you, so I wanted to check if you have any questions?<\/p>\n<p style=\"padding-left: 40px;\">I\u2019m looking forward to working on <strong>project name<\/strong>. If you want to go ahead, please let me know by <strong>date<\/strong> and we can get started!<\/p>\n<p style=\"padding-left: 40px;\">Many thanks,<\/p>\n<p style=\"padding-left: 40px;\"><strong>Email signature<\/strong><\/p>\n\n\n\n<div class=\"wp-block-columns are-vertically-aligned-center post-cta has-white-background-color has-background is-layout-flex wp-container-core-columns-is-layout-0111f410 wp-block-columns-is-layout-flex\" style=\"padding-right:var(--wp--preset--spacing--50);padding-left:var(--wp--preset--spacing--50)\">\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<h4 class=\"wp-block-heading\">Click here to download quote templates<\/h4>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\">\n<div class=\"wp-block-group is-content-justification-right is-nowrap is-layout-flex wp-container-core-group-is-layout-17124a9a wp-block-group-is-layout-flex\">\n<div class=\"wp-block-button\"><a data-tracking=\"post_cta_download_email_templates\" class=\"wp-block-button__link\" href=\"https:\/\/www.jimdo.com/blog\/wp-content\/uploads\/2021\/07\/Jimdo-Email-templates-for-small-business-owners-Quote.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Download<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Invitation_for_a_speaking_event\"><\/span>Invitation for a speaking event<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Speaking at an event or webinar is a great way to establish yourself as an authority in your field and attract new customers. Just don\u2019t forget to invite your existing contacts! Let them know you care and remind them that they have access to an industry expert, by sending them an invitation that tells them exactly why the event is worth their time.<\/p>\n\n\n\n<p><strong>Formal<\/strong><br><strong>Subject line:&nbsp;<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Learn more about <strong>topic of talk<\/strong> from my talk at <strong>event<\/strong><\/p>\n\n\n\n<p><strong>Email content:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Dear <strong>name<\/strong>,<\/p>\n<p style=\"padding-left: 40px;\">As part of the upcoming <strong>event<\/strong> on <strong>event date<\/strong> I will present a project I have been working on for <strong>client<\/strong>. <\/p>\n<p style=\"padding-left: 40px;\">Working on this project produced many new insights that I would be happy to share.<\/p>\n<p style=\"padding-left: 40px;\">You can attend the talk via this <u>live stream<\/u>.<\/p>\n<p style=\"padding-left: 40px;\">I would suggest a meeting afterwards to discuss the use of these principles in the work I do for your company.<\/p>\n<p style=\"padding-left: 40px;\">In case the timing doesn\u2019t fit your schedule, I will be happy to share a recording after the event.<\/p>\n<p style=\"padding-left: 40px;\">Looking forward to seeing you at <strong>event<\/strong>,<\/p>\n<p style=\"padding-left: 40px;\"><strong>Email signature<\/strong><\/p>\n\n\n\n<p><strong>Casual<\/strong><br><strong>Subject line:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">You\u2019re invited! I\u2019ll be speaking on <strong>topic<\/strong> at <strong>event<\/strong>&#8230;<\/p>\n\n\n\n<p><strong>Email content:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Hi <strong>name<\/strong>,<\/p>\n<p style=\"padding-left: 40px;\">Are you interested in learning more about <strong>topic<\/strong>? I\u2019ll be speaking on the topic at <strong>event<\/strong> on <strong>event date<\/strong> and wanted to give you an early invite.<\/p>\n<p style=\"padding-left: 40px;\">I\u2019ll be digging deeper into a recent project I worked on with <strong>client \/ collaborator<\/strong> and sharing how you can apply our learnings in your own work to <strong>describe benefit<\/strong>. You might have heard me mention it already because I learned so much during the process!<\/p>\n<p style=\"padding-left: 40px;\">You can  <strong>watch \/ listen \/ join<\/strong> via this link.<\/p>\n<p style=\"padding-left: 40px;\">I would love to catch up afterwards and see if we can apply some of the same principles at your company.<\/p>\n<p style=\"padding-left: 40px;\">Not available on <strong>event date<\/strong>? No worries! Just let me know, and I\u2019ll send you a link to the recording.<\/p>\n<p style=\"padding-left: 40px;\">Hope to see you there,<\/p>\n<p style=\"padding-left: 40px;\"><strong>Email signature<\/strong><\/p>\n\n\n\n<div class=\"wp-block-columns are-vertically-aligned-center post-cta has-white-background-color has-background is-layout-flex wp-container-core-columns-is-layout-0111f410 wp-block-columns-is-layout-flex\" style=\"padding-right:var(--wp--preset--spacing--50);padding-left:var(--wp--preset--spacing--50)\">\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<h4 class=\"wp-block-heading\">Click here to download invitation templates<\/h4>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\">\n<div class=\"wp-block-group is-content-justification-right is-nowrap is-layout-flex wp-container-core-group-is-layout-17124a9a wp-block-group-is-layout-flex\">\n<div class=\"wp-block-button\"><a data-tracking=\"post_cta_download_email_templates\" class=\"wp-block-button__link\" href=\"https:\/\/www.jimdo.com/blog\/wp-content\/uploads\/2021\/07\/Jimdo-Email-templates-for-small-business-owners-Invitations.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Download<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Invitation_for_a_trade_fair\"><\/span>Invitation for a trade fair<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>If you\u2019re going to be visiting or exhibiting at an industry event, inviting your existing clients shows that you care about them and value your relationship. It\u2019s also a good opportunity to reconnect and discuss any upcoming projects.&nbsp;<\/p>\n\n\n\n<p><strong>Formal<\/strong><br><strong>Subject line:<\/strong>&nbsp;<\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Your Invitation to <strong>event<\/strong> from <strong>Your business name<\/strong><\/p>\n\n\n\n<p><strong>Email content:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Dear <strong>name<\/strong>,<\/p>\n<p style=\"padding-left: 40px;\">As you may already know, the <strong>event name<\/strong> is fast-approaching!<\/p>\n<p style=\"padding-left: 40px;\">This year\u2019s event is taking place on <strong>event date<\/strong> and I\u2019d like to invite you to visit me at the <strong>your business name<\/strong> stand while you\u2019re there. My stand will be located at <strong>area or location of stand<\/strong> where I\u2019ll be <strong>all day \/ from X to X<\/strong> showcasing my latest projects and catching up with clients old and new.<\/p>\n<p style=\"padding-left: 40px;\">I\u2019ll also be giving a keynote speech on <strong>topic<\/strong> in <strong>venue<\/strong> at <strong>time<\/strong>. This is a free session but please arrive early as space is limited.<\/p>\n<p style=\"padding-left: 40px;\">If you have anything you\u2019d like to discuss at the event, just drop by the stand or reply to this email to schedule an appointment in advance. I look forward to seeing you there.<\/p>\n<p style=\"padding-left: 40px;\">Kind regards,<\/p>\n<p style=\"padding-left: 40px;\"><strong>Email signature<\/strong><\/p>\n\n\n\n<p><strong>Casual<\/strong><br><strong>Subject line:&nbsp;<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Come and meet me on <strong>event date<\/strong> at <strong>event<\/strong><\/p>\n\n\n\n<p><strong>Email content:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Hi <strong>name<\/strong>,<\/p>\n<p style=\"padding-left: 40px;\">It\u2019s that time of year again! The <strong>event<\/strong> is coming up on <strong>event date<\/strong>. But I have more exciting news: this time I\u2019ll be there with my own stand!<\/p>\n<p style=\"padding-left: 40px;\">The <strong>your business name<\/strong> stand will be located at <strong>area or location of stand<\/strong> and I\u2019ll be there <strong>all day \/ from X to X<\/strong> showcasing my latest projects and, of course, catching up with clients and friends. Please drop in for a coffee and a chat! I\u2019d love to see you there. I may even have a few of my latest projects to show you&#8230;<\/p>\n<p style=\"padding-left: 40px;\">I\u2019ll also be giving a keynote speech on <strong>topic<\/strong> which you\u2019re welcome to join for me at <strong>time<\/strong> in <strong>venue<\/strong>.<\/p>\n<p style=\"padding-left: 40px;\">Looking forward to seeing you on <strong>event date<\/strong>,<\/p>\n<p style=\"padding-left: 40px;\"><strong>Email signature<\/strong><\/p>\n\n\n\n<div class=\"wp-block-columns are-vertically-aligned-center post-cta has-white-background-color has-background is-layout-flex wp-container-core-columns-is-layout-0111f410 wp-block-columns-is-layout-flex\" style=\"padding-right:var(--wp--preset--spacing--50);padding-left:var(--wp--preset--spacing--50)\">\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<h4 class=\"wp-block-heading\">Click here to download invitation templates<\/h4>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\">\n<div class=\"wp-block-group is-content-justification-right is-nowrap is-layout-flex wp-container-core-group-is-layout-17124a9a wp-block-group-is-layout-flex\">\n<div class=\"wp-block-button\"><a data-tracking=\"post_cta_download_email_templates\" class=\"wp-block-button__link\" href=\"https:\/\/www.jimdo.com/blog\/wp-content\/uploads\/2021\/07\/Jimdo-Email-templates-for-small-business-owners-Invitations.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Download<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Contact_form_received\"><\/span>Contact form received<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Visitors who contact you through your website don\u2019t know what happens after they hit \u201cSend.\u201d A simple auto-reply can help you set the right expectations and keep them interested while they await your reply.<\/p>\n\n\n\n<p><strong>Formal<\/strong><br><strong>Subject line:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\"><strong>Your business name<\/strong>: Thanks for your message<\/p>\n\n\n\n<p><strong>Email content:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Dear <strong>name<\/strong>,<\/p> \n<p style=\"padding-left: 40px;\">I\u2019m pleased to hear that you\u2019re interested in finding out more about what <strong>your business name<\/strong> can do for you.<\/p>\n<p style=\"padding-left: 40px;\">I\u2019ve now received your message and will get back to you as soon as possible. Until then, you might find some interesting information in my FAQ: <u>website.com\/faq<\/u><\/p>\n<p style=\"padding-left: 40px;\">For urgent inquiries, please call 0123-456 789.<\/p>\n<p style=\"padding-left: 40px;\">Kind regards,<\/p>\n<p style=\"padding-left: 40px;\"><strong>Email signature<\/strong><\/p>\n\n\n\n<p><strong>Casual<\/strong><br><strong>Subject line:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Thanks for getting in touch with <strong>your business name<\/strong>!<\/p>\n\n\n\n<p><strong>Email content:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Hi, thanks for writing in. It\u2019s great to hear from you.<\/p>\n<p style=\"padding-left: 40px;\">I check this email regularly during business hours (9:00 &#8211; 17:00) so you should hear back from me soon.<\/p>\n<p style=\"padding-left: 40px;\">How about a look at my latest projects on my Instagram while you wait? Head over to my Instagram: instagram.com\/<strong>your Instagram<\/strong><\/p>\n<p style=\"padding-left: 40px;\">Many thanks,<\/p>\n<p style=\"padding-left: 40px;\"><strong>Email signature<\/strong><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Offering_client_appointments\"><\/span>Offering client appointments<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>How many emails need to go back and forth before an appointment is booked in? You can save time by sending people to the <a href=\"https:\/\/www.jimdo.com\/blog\/bookings\/\">booking system on your website<\/a>. This template is useful for any repeating service: medical appointments, maintenance checks, tax declarations\u2026<\/p>\n\n\n\n<div class=\"jimdo-alert\">Tip: An email template does not always have to be a full email. You can set up a template that only contains a sentence with the link, like \u201cYou can book an appointment on my website.\u201d Use this simple template in any email conversation.<\/div>\n\n\n\n<p><strong>Formal<\/strong><br><strong>Subject line:<\/strong>&nbsp;<\/p>\n\n\n\n<p style=\"padding-left: 40px;\"><strong>Your business name<\/strong>: Book your <strong>type<\/strong> appointment online<\/p>\n\n\n\n<p><strong>Email content:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Dear <strong>name<\/strong>,<\/p>\n<p style=\"padding-left: 40px;\">It\u2019s close to 6 months since your last dental checkup. You can book an appointment for your next visit through my website: \n<\/p><p style=\"padding-left: 40px;\"><u>Book now<\/u><\/p>\n<p style=\"padding-left: 40px;\">Should you have any questions, don\u2019t hesitate to give me a call.<\/p>\n<p style=\"padding-left: 40px;\"><strong>Email signature<\/strong><\/p>\n\n\n\n<p><strong>Casual<\/strong><br><strong>Subject line:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\"><strong>Your business name<\/strong>: Let\u2019s schedule your <strong>type<\/strong> check up<\/p>\n\n\n\n<p><strong>Email Content:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Hi <strong>name<\/strong>,<\/p>\n<p style=\"padding-left: 40px;\">It&#8217;s almost 6 months since your last <strong>type<\/strong> check up. If you are as busy as I am, making the appointment is easily forgotten.<\/p>\n<p style=\"padding-left: 40px;\">So let&#8217;s schedule an appointment right now:<\/p>\n<p style=\"padding-left: 40px;\"><u>Click here to book your appointment<\/u><\/p>\n<p style=\"padding-left: 40px;\">And don&#8217;t forget to add it to your calendar!<\/p>\n<p style=\"padding-left: 40px;\">See you soon,<\/p>\n<p style=\"padding-left: 40px;\"><strong>Email signature<\/strong><\/p>\n\n\n\n<div class=\"wp-block-columns are-vertically-aligned-center post-cta has-white-background-color has-background is-layout-flex wp-container-core-columns-is-layout-0111f410 wp-block-columns-is-layout-flex\" style=\"padding-right:var(--wp--preset--spacing--50);padding-left:var(--wp--preset--spacing--50)\">\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<h4 class=\"wp-block-heading\">Bring your business online with Jimdo.<\/h4>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\">\n<div class=\"wp-block-group is-content-justification-right is-nowrap is-layout-flex wp-container-core-group-is-layout-17124a9a wp-block-group-is-layout-flex\">\n<div class=\"wp-block-button\"><a data-tracking=\"post_cta_business_website_lp\" class=\"wp-block-button__link\" href=\"https:\/\/www.jimdo.com\/website\/free\/\" target=\"_blank\" rel=\"noreferrer noopener\">Start Now<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Sending_a_download_link\"><\/span>Sending a download link<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>There are for files you send out regularly. Like your wedding supplies catalog, instructions for a photoshoot, or the user manual for a machine you sell. Making them available as <a href=\"https:\/\/help.jimdo-dolphin.com\/hc\/en-us\/articles\/360028429192\">downloads on your website<\/a> will reduce questions and save you time.<\/p>\n\n\n\n<p>For recurring events it\u2019s great to set up a template that you can fill for the occasion. Like the current rankings from your monthly league or the weekly specials in your restaurant.<\/p>\n\n\n\n<div class=\"jimdo-alert\">Situations where you send a download link are very different for small businesses. So below you\u2019ll find two examples, with markings for the different parts of the mail. Just update them with your information, and you are ready to send!<\/div>\n\n\n\n<p><strong>Formal<\/strong><br><strong>Subject line:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\"><strong>Your business name<\/strong>: Download <strong>describe the file<\/strong> on my website<\/p>\n\n\n\n<p><strong>Email content:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Dear <strong>name<\/strong>,<\/p>\n<p style=\"padding-left: 40px;\"><strong>short introduction<\/strong> First, let me congratulate you on your upcoming marriage. I wish you all the happiness in the world and would be delighted to help you celebrate your special day.<\/p>\n<p style=\"padding-left: 40px;\"><strong>context for the download<\/strong> To answer your questions about the options available at <strong>name of your venue<\/strong>, I have attached my catalog. In here, you will find images and feature summaries for each of our  rooms.<\/p>\n<p style=\"padding-left: 40px;\"><strong>easily recognizable download link<\/strong> <u>Download the catalog here<\/u><\/p>\n<p style=\"padding-left: 40px;\"><strong>extra info about the file<\/strong> Should you have any special requests that you don\u2019t see in the catalog, please do get in touch, and I\u2019ll be happy to help. I understand that no two weddings are the same and I will do my utmost to organize the day exactly as you imagine it.<\/p>\n<p style=\"padding-left: 40px;\"><strong>closing<\/strong> Of course, there\u2019s nothing quite like walking into your dream venue and imagining it come to live. When you\u2019re ready, please call me on 0987654 321 to arrange your private tour at a time to suit you.<\/p>\n<p style=\"padding-left: 40px;\">Kind regards,<\/p>\n<p style=\"padding-left: 40px;\"><strong>Email signature<\/strong><\/p>\n\n\n\n<p><strong>Casual<\/strong><br><strong>Subject line:<\/strong>&nbsp;<\/p>\n\n\n\n<p style=\"padding-left: 40px;\"><strong>Your business name<\/strong>: Download <strong>describe the file<\/strong> on my website<\/p>\n\n\n\n<p><strong>Email content:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Hi <strong>name<\/strong>,<\/p>\n<p style=\"padding-left: 40px;\"><strong>short introduction<\/strong> Your photoshoot is coming up next week. Are you excited?<\/p>\n<p style=\"padding-left: 40px;\"><strong>context for the download<\/strong> Over the years, I\u2019ve learned a few things about what makes an amazing photoshoot\u2014and what doesn&#8217;t. So to help you get the most out of your session, I\u2019ve packed all my expert tips into an easy-to-read guide. You&#8217;ll find practical advice, outfit tips, and examples from some of my favorite shoots.<\/p>\n<p style=\"padding-left: 40px;\"><strong>easily recognizable download link<\/strong> <u>Download the guide here<\/u><\/p>\n<p style=\"padding-left: 40px;\"><strong>extra info about the file<\/strong> This photoshoot is for you, and you\u2019ll always feel more comfortable when you know what to expect. This guide is your first step to images you\u2019ll treasure for a lifetime.<\/p>\n<p style=\"padding-left: 40px;\"><strong>closing<\/strong> Looking forward to seeing you next week!<\/p>\n<p style=\"padding-left: 40px;\"><strong>Email signature<\/strong><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Setting_up_an_out-of-office_reply\"><\/span>Setting up an out-of-office reply<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Whether you\u2019re on vacation or just taking a break for the weekend, there are times when you shouldn\u2019t be answering emails. That\u2019s why you set an out-of-office reply: an email that is automatically sent out as a response to incoming emails. It gives your clients crucial information, sets expectations, and gives you peace of mind in your free time.&nbsp;<\/p>\n\n\n\n<p><strong>Formal<\/strong><br><strong>Subject line:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">I will be out of office until <strong>date<\/strong><\/p>\n\n\n\n<p><strong>Email content:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Hello,<\/p>\n<p style=\"padding-left: 40px;\">Thank you for your email.<\/p>\n<p style=\"padding-left: 40px;\">I\u2019m currently out of the office. If you have an urgent matter, please contact <strong>replacement<\/strong> at <strong>contact option<\/strong>.<\/p>\n<p style=\"padding-left: 40px;\">Otherwise, I will respond following my return on <strong>return date<\/strong>.<\/p>\n<p style=\"padding-left: 40px;\">Kind regards,<\/p>\n<p style=\"padding-left: 40px;\"><strong>Email signature<\/strong><\/p>\n\n\n\n<p><strong>Casual<\/strong><br><strong>Subject line:<\/strong>&nbsp;<\/p>\n\n\n\n<p style=\"padding-left: 40px;\">I\u2019m out of office until <strong>date<\/strong><\/p>\n\n\n\n<p><strong>Email content:<\/strong><\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Hi,<\/p>\n<p style=\"padding-left: 40px;\">Thanks for getting in touch.<\/p>\n<p style=\"padding-left: 40px;\">I\u2019m not in the office right now and will be available again from <strong>return date<\/strong>. So please bear with me, and I\u2019ll respond to you then.<\/p>\n<p style=\"padding-left: 40px;\">If you\u2019re looking for someone urgently, I can highly recommend <strong>other business<\/strong>. I know they do great work.<\/p>\n<p style=\"padding-left: 40px;\">Many thanks,<\/p>\n<p style=\"padding-left: 40px;\"><strong>Email signature<\/strong><\/p>\n\n\n\n<div class=\"wp-block-columns are-vertically-aligned-center post-cta has-white-background-color has-background is-layout-flex wp-container-core-columns-is-layout-0111f410 wp-block-columns-is-layout-flex\" style=\"padding-right:var(--wp--preset--spacing--50);padding-left:var(--wp--preset--spacing--50)\">\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<h4 class=\"wp-block-heading\">Click here to download your email templates<\/h4>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\">\n<div class=\"wp-block-group is-content-justification-right is-nowrap is-layout-flex wp-container-core-group-is-layout-17124a9a wp-block-group-is-layout-flex\">\n<div class=\"wp-block-button\"><a data-tracking=\"post_cta_download_email_templates\" class=\"wp-block-button__link\" href=\"https:\/\/www.jimdo.com/blog\/wp-content\/uploads\/2021\/07\/Jimdo-Email-templates-for-small-business-owners-3.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Download<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Setting_up_a_professional_email_signature\"><\/span>Setting up a professional email signature<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Your email signature does more than just look official at the end of your emails. Depending on your country and industry, you may have specific rules about the information it should include.&nbsp;<\/p>\n\n\n\n<div class=\"jimdo-alert\">Please note that Jimdo cannot and does not give legal advice. If you\u2019re not sure what information you must include in your email signature, consult a legal expert to check it fulfills&nbsp; the legal requirements for your country.<\/div>\n\n\n\n<p>Most signatures include standard information like:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Your name<\/li>\n\n\n\n<li>Your position or job title<\/li>\n\n\n\n<li>Company name &amp; logo<\/li>\n\n\n\n<li>Website URL<\/li>\n\n\n\n<li>Contact options, like your phone number or LinkedIn profile<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-columns are-vertically-aligned-center post-cta has-white-background-color has-background is-layout-flex wp-container-core-columns-is-layout-0111f410 wp-block-columns-is-layout-flex\" style=\"padding-right:var(--wp--preset--spacing--50);padding-left:var(--wp--preset--spacing--50)\">\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<h4 class=\"wp-block-heading\">Design a logo that makes your business stand out.<\/h4>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\">\n<div class=\"wp-block-group is-content-justification-right is-nowrap is-layout-flex wp-container-core-group-is-layout-17124a9a wp-block-group-is-layout-flex\">\n<div class=\"wp-block-button\"><a data-tracking=\"post_cta_logo_tool\" class=\"wp-block-button__link\" href=\"https:\/\/logo.e.jimdo.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Design yours now<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<p>Sometimes there are additional legal requirements, depending on your country, industry or your business structure\u2014ie. if you trade as a sole proprietor, as a limited company, or a corporation.<\/p>\n\n\n\n<p>Here\u2019s a basic signature template:<\/p>\n\n\n\n<p style=\"padding-left: 40px;\"><strong>your name<\/strong><\/p>\n<p style=\"padding-left: 40px;\"><strong>position or job title<\/strong><\/p>\n<p style=\"padding-left: 40px;\"><strong>company name<\/strong> | <strong>business address<\/strong> | <strong>website URL<\/strong><\/p>\n<p style=\"padding-left: 40px;\"><strong>call to action<\/strong><\/p>\n<p style=\"padding-left: 40px;\"><strong>your logo<\/strong><\/p>\n\n\n\n<p>Finishing off your email signature with a call-to-action (or CTA) is a no-brainer if you have something to promote. Maybe you want contacts to connect with you on LinkedIn, book an appointment on your website, check out your portfolio, or buy tickets for your event\u2014just don&#8217;t let this useful space go to waste!&nbsp;<\/p>\n\n\n\n<p>Here\u2019s are two examples:<\/p>\n\n\n\n<p style=\"padding-left: 40px;\">Ramsey L. Adders<\/p>\n<p style=\"padding-left: 40px;\">Assistant Coach<\/p>\n<p style=\"padding-left: 40px;\"><strong>logo<\/strong><\/p>\n<p style=\"padding-left: 40px;\">Burrelton Rovers FC  | 15 Offside Lane, Townsville, WA<\/p>\n<p style=\"padding-left: 40px;\">www.burreltonrovers.com<\/p>\n<p style=\"padding-left: 40px;\">Book seats for our next game <u>here<\/u>.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<p style=\"padding-left: 40px;\">Miss L. Ain<\/p>\n<p style=\"padding-left: 40px;\">Head Coach<\/p>\n<p style=\"padding-left: 40px;\"><strong>logo<\/strong><\/p>\n<p style=\"padding-left: 40px;\">07781063333<\/p>\n<p style=\"padding-left: 40px;\">Memorandum Brain Training | 8 My Quays, Bedfordshire, UK  | <u>www.memorandumbt.co.uk<\/u><\/p>\n<p style=\"padding-left: 40px;\">Forgot why you\u2019re here? <u>Follow me on LinkedIn<\/u> for daily brain training tips.<\/p>\n\n\n\n<div class=\"wp-block-columns are-vertically-aligned-center post-cta has-white-background-color has-background is-layout-flex wp-container-core-columns-is-layout-0111f410 wp-block-columns-is-layout-flex\" style=\"padding-right:var(--wp--preset--spacing--50);padding-left:var(--wp--preset--spacing--50)\">\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<h4 class=\"wp-block-heading\">Click here to download your email templates<\/h4>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\">\n<div class=\"wp-block-group is-content-justification-right is-nowrap is-layout-flex wp-container-core-group-is-layout-17124a9a wp-block-group-is-layout-flex\">\n<div class=\"wp-block-button\"><a data-tracking=\"post_cta_download_email_templates\" class=\"wp-block-button__link\" href=\"https:\/\/www.jimdo.com/blog\/wp-content\/uploads\/2021\/07\/Jimdo-Email-templates-for-small-business-owners-3.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Download<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Make_your_business_communication_easier\"><\/span>Make your business communication easier<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Using email templates like the ones above will help you to keep a professional and consistent tone of voice in your business communication. Templates can save you time in drafting mails and make sure that all necessary information is included.&nbsp;<\/p>\n\n\n\n<p>If you want to get your business communication off to a great start, download the full set of email templates.&nbsp;<\/p>\n\n\n\n<p><br>After downloading you can tweak the templates to match your branding.<\/p>\n\n\n\n<div class=\"wp-block-columns are-vertically-aligned-center post-cta has-white-background-color has-background is-layout-flex wp-container-core-columns-is-layout-0111f410 wp-block-columns-is-layout-flex\" style=\"padding-right:var(--wp--preset--spacing--50);padding-left:var(--wp--preset--spacing--50)\">\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<h4 class=\"wp-block-heading\">Bring your business online with Jimdo.<\/h4>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\">\n<div class=\"wp-block-group is-content-justification-right is-nowrap is-layout-flex wp-container-core-group-is-layout-17124a9a wp-block-group-is-layout-flex\">\n<div class=\"wp-block-button\"><a data-tracking=\"post_cta_create_website_signup\" class=\"wp-block-button__link\" href=\"https:\/\/register.jimdo.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Start Now<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Email templates help you save time, communicate clearly and keep a consistent tone of voice. Build your business communication with these templates.<\/p>\n","protected":false},"author":2,"featured_media":6388,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[116],"tags":[117,121],"class_list":["post-6324","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-tips","tag-marketing","tag-small-business"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>9 email templates to save time as a small business owner | Jimdo<\/title>\n<meta name=\"description\" content=\"Email templates: save time, communicate clearly, and win customers with a consistent tone of voice. Kick-start your communication with these templates.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.jimdo.com/blog\/email-templates\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"9 email templates to save time as a small business owner | Jimdo\" \/>\n<meta property=\"og:description\" content=\"Email templates: save time, communicate clearly, and win customers with a consistent tone of voice. 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